THE MEETING COMPANY - Volksrust

Planning conference activities Destination management Venue selection and booking Destination management Contract negotiations Meeting planning and logistics Liaising with company steering committee and other relevant personnel Provide complete financial management through monitoring, preparing and presenting regular progress and budget reports to conference committee Developing a comprehensive project work plan with a detailed time plan and budget for the completion of the project Confirming conference dates, venue bookings and all required space, book & manage space & equipment in venues, bookings confirmed in writing. Negotiating favourable rates & conditions with hotel/s and venue/s Book and manage accommodation rooms, rooming  

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lists Co-ordinate the design and production of all conference brochures, programs and other printed material Bulk mail out of advertising materials(conference registration brochure) from your database Collection and processing of applications and conference fees from applicants (registrations) Assisting with the development of the conference program and format Assist with the development of the conference package inserts and other materials Liase with venue and caterers Co-ordinate exhibition requirements, if required Planning all aspects of social and spouse/partner programme Planning conference decorations (signage, banners, flowers) Liase with airlines for delegate travel and assistance with travel arrangements Pre & post touring and on-site transport & tours Supervise and co-ordinate all external suppliers Coordination of conference accessories, menus and gifts. Assist with arranging insurance Source all conference accessories, satchels, folders, name tage, gifts, etc