office management

Started out as a personal assistant and worked my way to doing payment and record keeping of all invoices which was due by the Unit legal services.

DEPARTMENT OF HUMAN SETTLEMENTS
ADMIN CLERK - LEGAL ADVISORY DEPARTMENT
1 October to End of August 2018
Administrative duties: Processing of invoices for payment, record keeping, queries and follow-ups for clients. ALL WORK IN THIS DIVISION FOR THE DEPUTY DIRECTOR AND THE DIRECTOR IS EXTREMELY CONFIDENTIAL AND URGENT

FNZ FINANCIAL SERVICES & PROJECTS – CC - OWNED COMPANY
October 2010 to December 2010:
Provide full assistance with clients in acquiring loans for debt consolidation and at the end of all that have only one account to pay and have a decent living allowance at the end of the month. ALL WORK IS EXTREMELY CONFIDENTIAL ON BEHALF OF OUR CLIENTELE AND NOTHING GETS DIVULGED TO OURSIDERS UNDER ANY CIRCUMSTANCES. Company did not survive due to financial constraints of clients.

DEPARTMENT OF LOCAL GOVERNMENT AND HOUSING, GAUTENG PROVINCIAL GOVERNMENT
PA/SECRETARY - LEGAL ADVISORY DEPARTMENT
7 March 2005 to 30 September 2010
Provide full personal assistant/secretarial duties, which consists of the following:
General office duties; typing of legal documents; correspondence; status reports on the current projects; opening of new project files; controlling of the Closing of Project files; screening of all incoming calls; outside telephonic contact with clients; responding to all incoming e-mails; speed writing; updating records of the legal library. On occasions I do relief work for the Director of the Division when his personal assistant is on leave.
Administrative duties: invoice payments record keeping, queries and follow-ups for clients. This was done on a temporary basis for about a year, ALL WORK IN THIS DIVISION FOR THE DEPUTY DIRECTOR AND THE DIRECTOR IS EXTREMELY CONFIDENTIAL AND URGENT

GAUTENG SHARED SERVICES CENTRE
PA/SECRETARY - INTERNAL HUMAN RESOURCES MANAGER
3 December 2004 - 4 March 2005
Provide a full personal assistant and secretarial duties, which consists of the following: General office duties; typing of confidential Human Resources documents; correspondence; status reports on the current posts; opening of new staff files; screening of all incoming calls; outside telephonic contact with clients; and arranging of internal meetings.

Worked with two managers - assisting with purchasing of office stationery and other items and reporting of two regions of financial matters which would be presented to the CEO and COO of SAB
Typing of all general correspondence; prepare spreadsheets from the Northern and Southern regions; prepare PowerPoint presentation packs for Board Meetings; screening of all incoming calls; travel arrangements; meeting bookings and operating the video conferencing equipment; and did all payments on the SAP system (orders, invoicing and payments).

worked in various divisions within BP doing budgets, invoice payments Supervisor and many other duties relating to the post as Personal Assistant. Within the one division I would be typing tender documentation for at least eleven different senior staff members which where to be sent to government for accepting thereof.
SECRETARY - COMMERCIAL DEPARTMENT
1 August 1988 - 31 July 1996
Did typing for Head of the Division plus 10 of his sub-ordinates and my duties involved: typing of all general correspondence; contracts; tender documents; proposals; screening of calls; travel arrangements; meeting bookings; account payments (manual); and customer services. Developed excellence in Sales training.

SECRETARY - ENGINEERING MANAGER
Typing of all general correspondence; screening of all incoming calls; travel arrangements; meeting bookings; account payments (manual Orders, invoicing and payments); processing of staff overtime and customer services.

BUDGET CONTROLLER - SERVICES DEPARTMENT
Arrange a complete annual budget; reconciling of accounts; prepare monthly reports for the Head of the Department (CPT); and arranging services to internal Departments; Supervisor to Admin Clerk and Stenographer; controlled overtime schedules and assisted customers with any queries (internal or external).

STENOGRAPHER - SERVICES DEPARMENT
Typing of outgoing tele-tex; general correspondence; assisted with various relief work linked to the Department (e.g. switchboard, reception and the stationery divisions).

MEGAPRO MARKETING
PA /SECRETARY - CEO
1 August 1996 - 30 November 1996
Typing of all general correspondence, prepare documents for board meetings; screening of all incoming calls; travel arrangements and arranged meetings for the CEO.